Louisiana Thoroughbred Breeders Association
Modernizing Legacy Systems for Better Data, Better Decisions.
Louisiana Thoroughbred Breeders Association (LTBA) is a non-profit that promotes and furthers the thoroughbred breeding industry in Louisiana. LTBA manages the distribution of award payments to owners and breeders, and publishes the Louisiana Horse magazine and the Stallion Register. They are recognized as the official registrar of accredited thoroughbred foals in the state.
project brief
Outdated Systems.
Compromised Data.
Manual Workarounds.
LTBA’s 1980s-era software was unable to support the organization’s growing data needs. Staff relied on manual processes to manage complex, evolving records, and the risk of data loss or errors was increasing.
services provided
Solution
We began by working closely with the LTBA team to understand not just their software needs, but how their data and operations supported the broader mission of the organization.
One of the first priorities was ensuring that their vast, dynamic data set could be preserved accurately—even as it continued to evolve. We architected the new system to retain historical data while enabling more sophisticated tracking and reporting going forward.
Accuracy and integrity were critical. In the legacy system, data overwrites were common, compromising the reliability of key business records. Our team implemented robust validation measures, including a rules engine, to prevent user errors during data entry—helping LTBA maintain a clean and trustworthy database.
We also sought to streamline their most burdensome manual processes. We automated the generation of award payment reports in .pdf format. To improve service for LTBA’s members, we built a secure member portal where owners and breeders can easily access their payments and awards data—a first for the organization.
Finally, we identified opportunities to reduce operational costs. By enabling email notifications for award payments, we helped LTBA significantly cut printing and mailing expenses, creating a more modern and efficient communications process.
Book a Consultation
Results
Key Outcomes:
Modern architecture
Preserves historical data while supporting evolving needs
Improved data integrity
Validation and rules engine prevent costly errors
Operational efficiency
Automated report generation and Sage integration
Cost Savings
Reduced printing and mailing through email notifications
Member experience
New portal for self-service access to awards and payments
The LTBA team now operates with greater confidence in their data and processes, serving members more efficiently and reducing operational costs. The new system ensures the organization can continue managing its growing volume of data—without fear of losing valuable records or relying on manual workarounds.
